As businesses grow, the demands on founders increase.

Inbox volume rises, operational complexity grows, and administrative responsibilities begin to compete with strategic priorities.

Virtual Pro Assist provides experienced remote professionals who support founders across executive administration, operations and financial organisation.

Our services are designed to give businesses the structure and support they need without the commitment of building an internal team.

Strategic administrative support for founders and leadership teams.

Our Executive Assistants help manage the day-to-day demands of running a business, allowing you to focus on growth, clients and decision making.

Typical support includes:

• Inbox and email management
• Diary and meeting coordination
• Travel planning and logistics
• Client and stakeholder communication
• Meeting preparation and follow-ups
• General business administration

Executive support is typically delivered through structured monthly partnerships.

Operational support that brings structure, organisation and clarity to growing businesses.

Our operations associates help founders organise systems, workflows and projects so that the business runs smoothly behind the scenes.

Typical support includes:

• CRM setup and management
• Client onboarding processes
• Project coordination
• Workflow and process documentation
• Business systems organisation
• Supplier and partner coordination
• Operational administration

Operations support is often integrated alongside Executive Assistant support as businesses scale.

Reliable bookkeeping and financial administration support that helps keep your business organised and up to date.

Our bookkeeping associates support founders with the day-to-day financial administration of their business so that financial records remain clear, accurate and accountant-ready.

Typical support includes:

• Xero setup and management
• Invoice creation and tracking
• Expense and receipt management
• Bank reconciliation
• VAT preparation support
• Financial record organisation

For businesses ready to hire a full-time in-house Executive Assistant, we also offer a specialist recruitment service.

We manage the search and introduce experienced candidates who can provide long-term support within your organisation.

Many of our clients combine services to create a fully supported back office.

This might include:

• Executive Assistant support for daily administration
• Operations support for systems and processes
• Financial admin support for bookkeeping and invoices

Together these services allow founders to reclaim time while maintaining strong operational foundations.