What services does Virtual Pro Assist provide?
Virtual Pro Assist supports founders and growing businesses across three key areas:
• Executive Support – inbox, diary, travel, stakeholder communication
• Operations Support – CRM management, systems organisation and project coordination
• Financial Administration – bookkeeping, invoice management and expense tracking
Services can be used individually or combined to create a flexible support structure as your business grows.
What’s the difference between a Virtual Assistant and an Executive Assistant?
Virtual Assistants typically handle task-based admin. Executive Assistants provide higher-level coordination, communication filtering, and operational support. We specialise in Executive Assistant placements for scaling founders needing reliable, strategic support.
How does outsourced Executive Assistant support work?
We match you with a dedicated Executive Assistant and provide ongoing oversight to ensure consistent, high-quality support. You gain executive-level assistance without recruitment, HR, or management complexity.
Do I need a full-time Executive Assistant?
Not always. Many founders benefit from fractional or outsourced Executive Assistant support before committing to a full-time hire. Our placements scale with your business needs.
How much does Executive Assistant support cost in the UK?
Hiring an in-house Executive Assistant typically costs £40k–£60k+ annually plus employer costs. Our Executive Support Partnerships usually start from £2,500 per month depending on requirements.
Will I need to manage the Executive Assistant myself?
No. We provide ongoing oversight, quality assurance, and support continuity so you can focus on running your business rather than managing admin support.
What industries do you support?
We primarily support scaling founders, consultants, agencies, property professionals, and growing SMEs needing structured executive support.
How quickly can support begin?
Once we confirm partnership, we begin the Executive Assistant matching process. Timelines vary, but onboarding is designed to be efficient and smooth.
Will I work with one assistant or a team?
Most clients begin with a dedicated Executive Assistant.
Depending on the needs of the business, additional support can be introduced from the Virtual Pro Assist associate network, including:
• Operations specialists
• Bookkeeping associates
This allows businesses to build a structured back-office support team without hiring internally.
Can operations or bookkeeping support be added later?
Yes.
Many clients begin with Executive Assistant support and later introduce additional operational or financial support as the business grows.
This flexible model allows support to scale alongside the business.
Do you replace support if an associate becomes unavailable?
Yes.
Virtual Pro Assist maintains a network of experienced associates to ensure continuity and reliable support for clients.
Is outsourced Executive Assistant support secure?
Yes. Confidentiality, professionalism, and structured onboarding are core to how we operate. Discretion is essential in executive support.
Annual Leave Structure
Your EA operates on a retained monthly basis, which means your investment remains consistent across the year - including during periods of annual leave.
Annual leave entitlement is built into the pricing model from the outset, ensuring clarity and predictability for both parties.
Holiday is always planned in advance and aligned with business needs wherever possible. Should you require temporary cover during these periods, this can be arranged separately through Virtual Pro Assist.
How do I get started?
Book a discovery conversation. We’ll assess your needs and advise whether Executive Assistant placement is the right solution for your stage of growth.