Work with us

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Most founders don’t just need occasional admin help - they need reliable support that grows with their business.

Virtual Pro Assist works through structured monthly partnerships, giving founders access to experienced executive, operational and financial support without the commitment of building an internal team.

Our partnerships are designed to provide clarity, consistency and high-quality support as your business scales.

As your business grows, so do the demands on your time.

Our support structure allows you to build a flexible back-office team covering:

• Executive Support
• Operations Support
• Financial Administration & Bookkeeping

All coordinated through Virtual Pro Assist.

Executive Support
Inbox, diary management, travel, stakeholder coordination.

Operations Support

CRM management, processes, project coordination and systems.

Financial Admin Support

Bookkeeping, invoices, expense management and financial organisation.

These services can be used individually or combined depending on your needs.

From £2,500 per month

For founders scaling quickly who need structured executive support without hiring in-house.

Includes:

• Dedicated Executive Assistant placement
• Inbox and diary ownership
• Weekly founder alignment check-in
• Travel, events & stakeholder coordination
• Process documentation & optimisation
• Priority support oversight from Virtual Pro Assist

Typical outcome:
Reclaim 8–10 hours per week while maintaining operational control.

From £3,500 per month

For founders who need a true right-hand EA plus operational stability.

Includes everything above plus:

• Team coordination support
• KPI dashboards and reporting support
• Project and launch coordination
• Hiring administration
• Supplier and stakeholder management
• Proactive operational improvements

Typical outcome:
Move from reactive firefighting to structured growth.

From £5,000 per month

For growth-stage founders needing high-trust executive support with strategic oversight.

Includes:

• Senior EA placement
• Operational coordination across teams
• Board / investor preparation support
• Decision filtering and prioritisation
• Founder bandwidth protection
• Direct oversight from Virtual Pro Assist leadership

Typical outcome:
Executive-level support without the £60k+ salary commitment.

For businesses needing broader support across administration, operations and financial organisation.

Founder Support Pods combine Executive Assistant support with specialist associates.

Typical support may include:

Executive Support
Inbox management, scheduling, travel and stakeholder coordination.

Operations Support
CRM management, project coordination, systems organisation and process documentation.

Financial Admin Support
Bookkeeping, invoice management, expense tracking and financial organisation.

Typical investment:
£3,000 – £6,000 per month depending on the level of support required.

Additional support can be integrated alongside your Executive Assistant partnership.

Operations Support

Support for business systems, processes and operational coordination.

Examples include:

• CRM organisation and management
• Project coordination
• Process documentation
• Client onboarding systems
• Workflow optimisation

Typical investment:
From £800 per month depending on scope.

Reliable financial administration and bookkeeping support delivered by experienced bookkeeping associates.

Examples include:

• Xero management
• Invoice and payment tracking
• Expense and receipt management
• Bank reconciliation
• VAT preparation support

Typical investment:
From £350 per month depending on complexity.

If you require a full-time in-house Executive Assistant, we also offer a recruitment service.

Fixed fee: £2,000

Paid in three stages:

• £500 to begin the search
• £500 upon delivery of your shortlist
• £1,000 once you select your EA

Not sure which level of support is right for your business?

Book a discovery call and we’ll help you identify the right support structure for your needs.